Job Position: Office Administrator (Berlin)
Ref: 4032
Location: Berlin (outside East London)
Salary: R18 000 per month commensurate with experience and qualification with benefits once permanent
Email your updated CV to recruit@onlinepersonnel.co.za
3 month contracts with possibility of going permanent
Qualifications / Requirements:
• Matric certificate essential
• National Diploma / Degree in HR and / or extensive HR experience
• Own reliable transport essential
• Candidate to ideally reside in King Williamstown / East London area or is willing to relocate to Berlin
• Computer literate – MS Word and Excel
Key Performance Areas:
• Report directly to Plant Manager
• Human resources functions:
- Print and distribute internal adverts
- Arrange interviews for management
- Ensure engagement and termination documentation is completed and submitted
- Forward certain HR related documentation to PE (ex. warnings, sick cert, etc)
• Reception duties
• Wage Administration: - Manage and control clocking systems in conjunction with Accsys and Uniclox
- Deductions e.g provident funds, loans garnishee, funeral covers, Union fees
- Attendance registers
- Check and enter wage sheet on payroll system
- Capture overtime and anomalies
- Follow up on queries
- Weekly manual casual pay-outs
- Ensure creditors are paid
• Account payments
• Absenteeism reports
• Placing of orders
• Ensure filing systems / archiving is carried out
• Opening of mail/post
• Follow up on outstanding payments of suppliers
• First Aid duties – issue and replenishment of supplies
• Monthly overtime report
• Administration and record keeping: - Placing orders / purchasing of office stationery
- Ordering of stock in conjunction with sub-ordinate
- Management of petty cash
- Ensure filing and archiving is carried out in a systematic order, with special attention to record retention requirements
• Credit control
• Ordering of consumables
• Safety, Health and Environmental (SHE) – PPE and wellness: - Arrange training for forklift, first aid, fire fighter, safety representatives
- Arrange medicals – pre and annual
- Take and distribute safety meeting minutes
- Ensure daily safety audits and checklist are done daily
- Capture IOD on Compsol
- Scribe at all meetings as and when required – Management Meetings: Act as scribe, should Production Manager or Plant Manger request
• Assist Plant Manager and Production Manager when required: - Discipline: Counselling’s to be conducted once disciplinary procedure has been carried out i.e. once warnings have been issued, to ensure progressive and consistency in disciplinary procedure
- Ensure staff are healthy and maintain a safe working environment in conjunction with Health and Safety Policy
- Present any training and “transfer of knowledge” activities to colleagues and reporting head/s
- Enquiries: Act as scribe at enquiries held at Plant; these to be forwarded to HR Officer in Port Elizabeth, for approval
