Job Title: Administrative Officer – Fleet
Peromnes Grade: P11 (R 406 452.43 Per Annum)
Location: Head Office (Pretoria)
Reporting Line: Manager- Facilities
Overall Job Purpose: Provide administrative support to the Fleet Section within Facilities Management Business Unit.
KEY RESPONSIBILITIES:
Driver Registration
Ensure that all employees complete the driver registration form.
Receive completed form and make copy of Driver’s license.
Capture all data and information on the vehicle monitoring system.
Issue a driver’s identifications tag to the employee.
Filing documents
Vehicle Scheduling
Booking
Receive all booking requests send to the relevant e- mail. This will include telephonic booking of vehicles.
Confirming availability (Booking Spreadsheet) of vehicles and reply to the booking request by e-mail.
Issuing
Check the trip authority form to ensure that the form is completed properly and approved by the Unit Manager for the usage of the vehicle.
Check if the driver has an appropriate and valid driver’s license.
Conduct a pre-inspection of the vehicle, by completing and sign the trip inspection form.
Keep copies of all completed forms.
Ensure the employee completes the vehicle use registers.
Issue the driver with the car keys and the Fleet card.
Service and Maintenance
Booking vehicles and equipment for maintenance and repairs
Assist employee in case of a mechanical breakdown
Keeping records of vehicle/equipment services, maintenance and repairs
Driver Scheduling
Receiving all driver service requests and allocation of Drivers
Courier Coordinator
Administration of goods and parcels, i.e. receive and dispatch.KEY PERSONAL ATTRIBUTES:
Strong business acumen, ethics and integrity.
Good communications skills (written and verbal) at all levels within the business and with stakeholders.
Excellent interpersonal and team working skills.
Meticulous, accurate and pay attention to detail.
Excellent customer and analytical skills.
Ability to work under pressure and at times extended hours to meet deadline.QUALIFICATION, KNOWLEDGE AND EXPERIENCE
Grade 12 and
National Diploma in Fleet/Transport Management, Logistics or equivalent
Valid Driver’s License would be an added advantage.
3-5 years of fleet management experience, with an in depth knowledge of the following:
Experience and understanding of general administration and office support
Fully computer literate with an advanced level of MS Office
Ability to exercise discretion in dealing with confidential or sensitive matters
Confident and able to work on own initiative and with limited supervision
Strong organisational and planning skills with the ability to prioritise
Excellent verbal and written communication skills
Well-developed interpersonal skills
Knowledge of supply chain management process.The Council for Geoscience is committed to Employment Equity and diversity. In accordance with the Employment Equity prescripts, preference will be given but not limited to candidates from under-represented designated groups. Females and people from previously disadvantaged groups and sectors are encouraged to apply.
If you meet the above requirements and wish to apply, please send your application to careers@geoscience.org.za . Please quote the position title (Administrative Officer: Fleet) as a reference when submitting your application.
Correspondence will be limited to shortlisted candidates only. If you have not been contacted within eight (8) weeks after the closing date of this advertisement, please accept that your application was unsuccessful.
All appointments are subject to vetting processes. Appointments are subject to positive vetting results.
Applications submitted on CGS social media platforms will not be considered.
Closing Date: 10 May 2022
