Paarden Eiland, Cape Town – Logistics Administrator
To ensure efficient and effective supply of goods and raw materials for the Company to ensure all materials necessary are available for production, by doing order processing, order fulfillment and managing shipping documentation and ensuring that goods are delivered on time.
Essential duties and responsibilities:
Logistics
Filing documents, tracking orders
Entering data into specialized software
Responsible for completion of the bill of landings, certificate of weight, and purchase request, and invoices.
Ensuring that all supply chain procedures are supported and implemented, from coordinating deliveries to managing shipping documentation by doing the following:
Updating of shipping schedule -daily
Sending out daily shipment eta schedule to business
Monitoring of shipments/tracking of shipment
Daily queries on eta’s
Sending all statutory documents to clearing agent i.e. ci, pl, coo, bol
Completing and signing clearing instructions
Make bookings with freight forwarder
Approval of shipping rates
Requesting bond splits
Liaising with operations dept re: deliveries
Check seal & container no when it arrives for delivery
Open container – take pics of how container is packed
Buyer Task list:
Request pi’s from supplier
Negotiate item prices with supplier
Request costings with new prices from inventory manager
Compare old costing with new costings prior to sending to CPO
Provide breakdown of old & new costing to CPO
Get approval from CPO for prices
Place order with supplier
Create purchase order (po) on Odoo
Send po for validation
Confirm production time- line with supplier
Send reports to relevant depts to update packaging/changes
Request deposit payment from finance department
Follow up on deposit payment
Send proof of payment to supplier
Update payment details on shipping schedule
Follow up on production of items and provide feedback to business on a weekly basis
Advise QC once production is done to arrange 3rd party inspection
Request final payment from finance
Follow up on final payment
Send final proof of payment to supplier
Update final payment on shipping schedule
Send weekly payment report to finance (CFO)
Create new po’s on odoo for any over delivered items arriving at warehouse
Inspection of goods on arrival
Request new item codes to be created on odoo
Supplier & Internal Customer Liaison
Addressing and resolving shipment and inventory issues.
Liaising and negotiating with suppliers
Monitoring shipments, costs, timelines
Support to the Financial Department
Weekly meetings with CFO & CPO to discuss otb (cash position)
Weekly meetings with regards to all campaign related items
Weekly meetings with regards to all critical launch dates
Weekly/Monthly reporting to CFO
Liaising with clearing agent
Liaising with overseas & local suppliers
Communicate all stock problems to supplier
Any other duties that may be required by the Supervisor
Minimum requirements
Experience
2 to 5 years Logistics – International Shipping Experience – Import of Supplies
Education
Matric Min Grade 12
Be fully bilingual (Afr / Eng)
Bachelor’s degree in Supply Chain Management, Logistics, or in any relevant field.
High Proficiency in Microsoft Office and logistics software.
Skills
Computer literacy
Excel
Problem solving
Organizational and time management skills
Supply chain management
Customer service
Management of personnel
Verbal and written communication
Traits
Proactive in identifying, resolving and communicating challenges
Detail oriented
Able to work independently, and as part of team
Able to Deal with pressure
Able to show personal integrity, business ethics and values
R 18 000 – R 25 000
Email rayleen@joblinkplacement.co.za
