A successful manufacturing company is seeking to employ a Receptionist / Office Assistant to join their small team.
We are looking for a highly organized, hands on person that is willing to learn in a fast-paced environment.
REQUIREMENTS
Matric – Grade 12
SAP Experience
MS Office
Willing to learn
Excellent communication skills – Verbal and Written
Responsibilities:
Administration:
Answering, screening, and forwarding telephone calls, making appointments
Receiving customers and visitors at reception
Updating Covid Database
Maintain office security by following safety procedures and controlling access via reception desk
Receiving and sorting daily mail and emails
Filing
Arranging courier services
Arranging interviews and all other meetings
Typing out documents / spreadsheets
Keeping track of stationery and replenishing stock
Archiving old documents and keeping Archive Store in order
Scrutinising security logbook on weekly basis
Ad hoc tasks
Check for tenders daily in websites provided and local newspapers
Filing of credit card receipts
Sorting according to month-end statement
Keeping the logbooks for the company vehicles up to date
Safekeeping the keys of the company vehicles and booking vehicles out to authorised personnel
Ensuring vehicle services are booked on time
Finance Assistance:
Capturing of supplier invoices on SAP
Filing of Supplier Invoices
Requesting statements from Suppliers monthly
HR Assistance:
Assisting HR Manager with Contracts (New contracts and renewals)
Keeping track of workers sick notes
Registering of RMA Claim – injury on duty plus all related admin
Placing ads for vacancies
HR Filing
Typing of warnings and other relevant
Travel Arrangements:
Getting quotations for airline tickets and accommodation
Booking airline tickets
Booking accommodation
Ensuring we receive the invoices for airline tickets and accommodation
Travel Requests
HOW TO APPLY
Email melanie@personastaff.co.za
