The ideal candidate is a young, vibrant, detail-oriented team player who will be the first point of contact for visitors. Greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. handling of general administrative work, and assisting other departments within the company.. If you have exceptional organizational skills and draw energy from being part of a team, we would like to meet you.
REQUIREMENTS
Grade 12
Fluent in English (speak, read and write) and well spoken
Computer literacy
1 – 2 years’ experience in admin.
A team player with high level of dedication
Honest and reliable
Salary R4000
DUTIES
– Being on time on a daily basis
– Professional and prompt answering of all incoming calls
– Scrutinizing of calls (obtain sufficient details from caller to give to intended recipient of call when required e.g. who called, from where, reason for call and specifically who did the person asked to speak to)
– Making of calls in a professional manner, as required
– Update employee portal with the relevant birthdates and contact information.
– Offering of refreshments or lunch (where applicable) to visitors
– Manage reception area, meeting rooms
– Responsible for keeping reception area in tip top condition
– Booking of meeting rooms on Outlook calendar and keeping the calendar updated at all times
– Ensure all meeting rooms are clean and tidy
– Oversee catering requirements when required
– Arrange catering for meetings and office functions as requested
– Preparing of refreshments if required due to circumstances
– Managing of service providers and souring items when required
– Placing orders (coffee pods, water, stationery, etc.) and following up until received
– Checking content of orders and signing off invoices
– Courier parcels packages and post:
– Dispatch courier parcels with appropriate service provider (depending on country); do follow-up tracking reports and notify sender / recipient.
– Receiving and capturing invoices/slip
– Administrative support across the organization
– Filing of documents for the finance dept, therefore liaising with Bookkeepers and Creditors Clerk
– Capturing expense claims
– Uploading content on the employee portal as and when required
– Prepare Tender documents
– Provide Support in supervising the tenders process from the pre‐qualification stage through to the final bid submission, award of contract and engagement close out.
– Collates and ensures proper documentation within the tendering and contract process by allocating tasks to team members.
– Ensure that all Bid Submissions and other Tender Documents that are responsive to client requirements are completed and submitted in a timely manner.
– Processing orders via email or phone
– Contacting clients to obtain missing information or answer queries
Location: centurion
HOW TO APPT
Send your CV to hr@45thmedia.co.za
