Location : laremont, Cape Town
duration : 4-6 MONTH CONTRACT
Our client, a Global Investment firm is seeking an Office Manager, on a fixed term contract, to support their Operations team.
Key Duties and Responsibilities:
Executive Assistance-
Preparing and editing correspondence, reports, and presentations for the Senior Management and team as required
Travel Management-
Managing all aspects of local & international travel, including travel into remote locations, for the full team in accordance with required processes
Using initiative to effect Foreign Exchange applications, visa applications, land arrangements, hotel bookings, meetings, etc.
Reconciliation of all travel expenses as required by Finance
Back up to travel administrators in different regions
Operations/Administration-
Assist with implementation of local procedures which are in place for the office
Facilities and Office Management-
Coordinate with landlord with respect to landlord provided services
Ensure day to day facility issues, incidents and tasks are effectively managed including alarm, access cards etc.
Manage mail and courier deliveries
Maintaining the service contracts for all equipment and ensuring the servicing is done on a timely basis
Informing staff of any new policies and procedures set by the building owner and ensuring they are adhered to
Monitor and ensure availability of all necessary office stationery and check stock to determine inventory and re-order levels
Check daily that all areas of the offices are cleaned to satisfactory standards and ensure availability of cleaning materials
Ensure all office supplies are ordered as required and stock control is in place
Ensure meeting rooms are clean and co-ordinate meetings, visitors, and room bookings as necessary. Manage the cleaning service and processing of invoices
Manage reception through receiving of goods, deliveries, repairs, and visitors
Ad hoc events-
Managing all aspects of events for the full team
Qualifications and Experience:
3+ years’ experience as an Office Manager and experience gained on an Executive PA support level within the financial services industry (preferred)
Experience with local and international Travel bookings is essential with experience gained in arranging international travel into remote areas being highly advantageous!
Highly and proven proficiency in Excel, Word, PowerPoint (Advanced)
Project/process management experience and skills
Ability to plan, organise, co-ordinate and prioritise effectively
Strong command of English, both written and verbal
Ability to apply sound business judgment and an analytical, pragmatic and creative approach to problem solving
HOW TO APPLY :
Please email CV’s to Nicole Spamers: nspamers@elev8recruitment.co.za
