Purpose :
To assist and support the Debtor’s Controller in managing the efficient and accurate management of customer accounts. To manage the collection of funds from customer term accounts and COD accounts, maintain customer account information and resolve account queries as required. Functions are across all companies within the group.
Duties And Responsibilities :
New Accounts
• Ensure the application form, terms and conditions are completed and signed.
• Check all client data for completeness and accuracy.
• Process credit checks for term accounts.
• Recommend a limit.
• Submit to Financial Manager for approval.
• Capture client account on accounting system.
• File application.
Receipt processing
• Review bank statements daily & issue to internal sales consultants for account receipts information.
• Receipts to be captured weekly on a Monday.
• Payments must be allocated to invoices and deposits to be recorded on Order Ctrl.( If no allocation is provided customers must be called to supply an allocation).
• Amounts without customer details are to be captured to the unallocated deposits account and reviewed regularly.
Account collections
• All customers with outstanding account payments to be called within one week after month-end.
• Each call must be noted on the Accounting system against the customer’s account, indicating when payment will be received or any reasons for non-payment.
• Outstanding accounts are to be placed on hold after one week.
Invoicing and finance approval
• The client’s account is to be checked to ensure that either a deposit has been paid or a Purchase Order has been received before finance approval can be issued.
• The client’s account is to be checked for outstanding payment and orders are to be invoiced if all is in order.
• If the client’s account is in arrears, the order will not be approved, and the sales rep will be notified.
• Quotes are to be converted to invoices upon request, provided all criteria have been met.
• There is a standard 4-hour turnaround time on all invoicing and finance approval requests.
Administration
• All debtor’s receipts relating to the prior month are to be captured by the 2nd of every month.
• A debtor’s meeting is held to review outstanding debtors on the 13th of every month.
• Maintain customer account details on accounting system (SC, limits, terms, area, category).
Audits
• Assist auditors in resolving queries pertaining to Debtors & Cashbook.
Quality control
• Ensure that high quality standards are upheld and maintained at all times.
• Ensure QC SOP and measurements are maintained and adhered to.
Customer service
• Provide and ensure excellent customer service to all internal and external customers.
General
• Abide by the Company’s operational policies, procedures and standards.
• Carry out all reasonable instructions within the scope and level of the position as required.
• Attend company functions when required.
Qualifications:
• Diploma/Degree/ Qualification in Accounting/Bookkeeping/Finance
• Computer Literacy – Microsoft Office (Excel Intermediate to Advance Knowledge)
• Knowledge of Accounting Software – SAGE, XERO, etc. (Added Advantage)
Experience:
• Minimum 2 Years Working Experience in Similar Role
• Strong accounting, processing, and reconciliation skills
Key Competences:
• Friendly and professional disposition and able to work well in a team
• Excellent communication skills (verbal and written)
• Keen attention to detail and thoroughness
• Strong numerical ability
• Proactive, a sense of urgency and outcomes and deadline driven
• Ability to strictly follow processes and procedures
• Unquestionable integrity and accountability
• Self-motivated, and quick learner
• Ability to work under pressure, ensuring delivery of high-quality output
• Must have excellent reporting skills
Salary: R10 000 Gross Per Month
Location: Johannesburg, Kew
Qualifying and experienced candidates are invited to apply and send the following documents:
• Updated CV
• Copies of Qualifications
• Copy of ID
Kindly email to the following email address: recruitment@khano.co.za – Subject Title: Debtors Clerk Vacancy (JHB, Kew)
If you have not heard from us regarding this vacancy 2 weeks after closing date, kindly consider your application unsuccessful.
Closing Date: 27 April 2022
