Location: South Africa
PURPOSE
Front desk receptionist act as the face of the company.
Responsible for answering the phones, transfer calls, schedule meetings and appointments, answer questions, give directions and manage all movements in the office.
REQUIREMENTS
Matric is essential.
Secretarial Diploma or Receptionist Diploma/Certificate.
Telephone etiquette.
Customer service.
Multitasking.
Microsoft office.
Computer literacy.
Verbal communication.
Listening.
Handles pressure.
Professionalism.
Time management.
Supply management.
Job Descriptions:
Serves as the face of the company, offering friendly service to those entering the building or calling in on the phone.
Greets people entering the building, answering any questions, providing directions and alerting staff when someone is there to meet or visit them
Answer a multiple line phone system and manage calls by routing them to the proper extensions.
Taking accurate messages and delivering them.
Setting up conference calls as requested.
Accept deliveries, mails and ensure they get to the recipient in a timely manner.
Manages outgoing mail and packages for pickup.
Bookings of all trips, travels and meetings
Manages the building log of who is entering and exiting the building.
Handle filing and data entry as requested.
Notifies company’s personnel of visitor arrival.
Maintains security and telecommunications system.
Informs visitors by answering or referring inquiries.
Maintains security by following procedures, monitoring logbook, and issuing visitor badges.
Keeps a safe and clean reception area by complying with procedures, rules and regulations.
Supports continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
Contributes to team effort by accomplishing related results as needed.
Assists with the management of managements diaries
Assists with new recruits and induction of new staff
Management of office supplies
HOW TO APPLY
Apply online here:
https://dripsa.co.za/careers/receptionist/
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