MaXhosa Africa is currently recruiting for a experienced Receptionist to join their team in Johannesburg.
QUALIFICATIONS AND EXPERIENCE
Business Admin/ Secretarial Qualification
At least 3 – 5 years working experience as a Receptionist
Have a valid SA driver’s license (Preferably)
Excellent MS Office knowledge
Good communications skills (verbal and in writing)
Good interpersonal skills
Good problem-solving skills
Highly motivated and enthusiastic
Ability to handle work related stress and work effectively under pressure
Ability to work independently and ability to meet strict deadlines
Be able to show and take initiative
Be eager to learn and develop
Being on time on a daily basis
Professional and prompt answering of all incoming calls
Scrutinizing of calls (obtain sufficient details from caller to give to intended recipient of call when required e.g. who called, from where, reason for call and specifically who did the person asked to speak to)
Taking of messages in a professional manner as well as timeous distribution thereof
Making of calls in a professional manner, as required
Professional and friendly greeting of all visitors
Assisting of visitors depending on their needs
Conduct studio tours
Responsible for keeping reception area in tip top condition
Turning appliances, air-conditioners on and off
Booking of meeting rooms and calendar updated at all times
Ensuring that the meeting room is not hi-jacked by anyone when a meeting has been scheduled for someone else
Make required arrangements in case of booking clashes
Ensure all meeting rooms are clean and tidy
Placing orders (coffee, water, stationery, etc.) and following up until received
Checking content of orders and signing off invoices and delivery notes
Controlling a limited amount of petty cash to pay for food deliveries with full record keeping
Dispatch courier parcels with appropriate service provider (depending on location); do follow-up tracking reports and notify sender / recipient when applicable
Meticulous record keeping of waybills
Building maintenance :
• Identify office space maintenance requirements such as dead light bulbs / tubes, broken glass or tiles, alarm problems etc.
• Bringing any building / office problems to the attention of the Office Manager
• Arranging of handyman to fix problems
General admin duties :
• New staff – arrange stationery starter pack; arrange office access
• Taking of minutes of meeting
• Receiving and capturing invoices/slip
• Setting up meetings and controlling boardrooms
• Administrative support across the organization
• Filing of documents for the all departments
• Ensuring COVID-19 screening register is ready daily for staff and
• Capturing expense claims
Application closing date: Monday 11th October 2021, 12:00 PM Noon.
HOW TO APPLY
Send us your cv and and supporting documentation on firstname.lastname@example.org
If you do not hear from us within a week, please consider your application unsucessful.
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