Agrément South Africa (ASA) seeks to fill the following vacancies based in Pretoria:
Group Assistant (4 month’s temp contract)
Remuneration​​: R 35 584.64 per annum (All-inclusive Cost to Company)
Reference number​: ASA00056/2021
Purpose:
To provide administrative support to Senior Management at Agrément South Africa
Duties and Responsibilities Include (but are not limited to):
Administrative Support
Deliver administrative support services by:
• Provide support in respect of meeting coordination, including, but not limited to making all logistical arrangements required for meetings.
• Provide secretarial and administrative support, including, ordering stationery and other office equipment, filing and other general office administration duties.
• Liaise with suppliers and contractors for the maintenance of all office equipment and service areas including overseeing the stationery room and photocopy area to ensure it is running smoothly and is always clean and tidy.
• Type and prepare various documents (i.e. reports, presentations, letters, faxes, e-mails, etc.) accurately, timeously and in accordance with the specific needs;
• Perform electronic and manual filing of documents to ensure proper maintenance of records including retrieval of documents when required.
• Prepare, receive, register and dispatch documentation and mail.
• Perform information searches on the Internet, relevant books, journals and magazines in order to assist the department to execute its function;
• Organize meetings and events (book meetings, arrange refreshments, distribute agendas and minutes etc.) for the Exco and other meetings as might be required;
• Draft agendas and take minutes during meetings (Exco, Staff Meeting and other meetings as might be required);
• Acquire, maintain and apply sufficient knowledge and skills to effectively utilize various software programs and systems relevant to the office environment (e.g. MS Office Suite)
• Perform any Ad Hoc Duties and all reasonable tasks given by the Office of the CEO and Corporate Services.
Support to CEO
• Provide support to the Office of the CEO by:
• Performing any administrative duties as allocated by the CEO.
• Assist with bookings and travel arrangements.
• Attend transitional task team meetings and take minutes as required.
• Assist with printing and dispatch of Annual Performance plans to Parliament when necessary.
• Assist with event planning, delegation visits and anniversary celebrations.
Committee Support
Provide secretariat and governance support to the Board and Committees by:
• Assisting with any arrangements/organization as directed by the Board Secretary
Ad Hoc Duties
Perform all responsible tasks given by the Corporate Services Manager
MINIMUM REQUIREMENTS
• A 3-Year Public Administration (National Diploma/B Tech/Degree)​
• 3 Years’ experience ​
Ideal
• 5 Years’ experience
Managerial and Technical Competencies:
• Knowledge and understanding of PAIA, Public Service, Records and Archiving standards.
• Administration or secretarial function.
• High level of computer literacy (PowerPoint, Excel, Word, etc.).
• Ability to exercise tact and good judgement with highly sensitive information.
• Good planning and organizing skills.
• Good report writing skills.
Generic Competencies:
• Accuracy (Essential)
• Attention to detail (Essential)
• Computer Skills (Essential)
• Communication Skills
• Confidentiality (Essential)
• Planning and organizing skills
• Administrative Skills
• Time Management Skills
• Team Working Skills
Application process
The candidate will be subjected to integrity checks before appointment is made. Interested parties should forward their CV’s with your name, surname, position title and reference number on the subject line (e.g. Antoinette Gerber: Position interested in: Reference no: ASAxxxxx) to email address recruitment@agrement.co.za by no later than 27 December 2021 at 16h30.
Agrément South Africa is committed towards increasing the representation of marginalized groups in line with its Employment Equity Policy.
Please note that correspondence will be limited to shortlisted candidates only.
Applications must be sent to recruitment@agrement.co.za.
Agrément South Africa reserves the right not to make any appointment.
