Salary: R12000 – R13000
Educational level: Diploma
Work level: Junior
Company: Digify Africa
Assist project managers at a senior administrative level in delivering various training programs for Digify Africa.
Logistics and project management
Help project managers deliver projects while proactively solving problems when needed. To be the right hand of the Project Manager in all administrative aspects.
Write meeting minutes for the Project Manager during partner / stakeholder meetings: send contact reports.
Handling of all technical drills for online training programs
Liaise with service providers for sessions and events (e.g., catering services, printing, photographers and ground transportation) – for F2F sessions
Assist the Project Manager in the management of training programs.
Collect and process project management documents and procurement documents for new independent contractors (for example, identification copies, memorandums of understanding, session records, bank confirmation letters)
Make sure project folders are kept up to date with all required documents properly archived, properly labeled with ease of access
Organization and management of interviews for hiring the program (interview schedules)
Data capture and form creation as required for the project.
Handle all evaluation communication with participants.
Making calls / M&E management as needed for the program
Help project managers collect and compile case studies / testimonials for project reporting
Sometimes doing project reports if the project manager is not available
Handling all Kuvora M&E for partner reports
Ensuring external vendors and independent contractors adhere to internal systems, deliverables, processes, and deadlines.
Be the right hand man who knows all aspects of the program to be able to foresee possible risks
Carrying out the research required by the project manager.
Compilation and management of project databases (participants, partners, suppliers, etc.)
Provision of supplier quotes and invoices required for the project.
Manage purchase requests and send them to PM for forecasting and subsequently to HOP for signature on time.
QUALIFICATION AND EXPERIENCE
Relevant tertiary qualification or beneficial equivalent experience.
Minimum of two to three years of relevant experience as an administrative / project assistant / personal assistant
Fully computer proficient in MS Office or Google Suite and use of the internet is essential
You have a good internet connection at home.
SKILLS AND ATTRIBUTES
Resourceful and proactive about youth development and social impact.
Excellent skills in written and verbal communication)
Ability to plan, organize, follow
Attention to detail and precision are essential
Capacity for teamwork
Ability to make informed decisions.
Confident and assertive
Confidentiality is essential
HOW TO APPLY