Closing date: Wednesday, February 24, 2021
Opportunity type: job
PLACE OF WORK: CPC POLOKWANE OFFICE LIMPOPO
POSITION: ADMINISTRATION OFFICER
ROLES AND RESPONSIBILITIES OF AN OFFICE ADMINISTRATOR
Record keeping and filling out organizational documents. Provide switchboard services, switchboard maintenance, pin code assignment and telephone extensions. Manage and facilitate organizational logistics (Transportation, Workshops, Venues, Meetings, etc.) Provide professional organizational administrative services including (computer systems, copier, fax, etc.). Ensure an excellent, adequate scheduling of the meeting and follow up on the decisions and resolutions made at the meeting. Reservation of places of taxis, courier, events, travel arrangements for the organization Maintain the organizational calendar (including sending reminders) Manage office expenses, including phone and related bills. Provide management information and records management services in the unit. Reception of visitors / Clients, thank and welcome them. Provide customers and visitors with relevant information about the organization. Manage suppliers (forecast, orders, stock and distribution of office supplies, assets and uniforms) Build and maintain good relationships with service providers, donors, partners, staff, volunteers, and the community. Ensure an excellent relationship with clients and maintain the professional image of the organization. Answer, filter phone calls and take minutes Record all appointments in a journal and keep it updated. Maintain the filing system and archive relevant documents.
Store, retrieve and integrate information to provide it to staff and customers, Assist with pending documentation and correspondence, Good time management, planning, organization, administration, prioritization. Responsible for all logistical arrangements in the skills development section. Exercise all documents confidentially. Receive logs and distribute all incoming and outgoing documents. Perform any other task assigned by the manager. Reporting The administrative officer reports to the finance and administration manager.
Bachelor of Business Administration, Public Administration / Diploma or a related field is required, Minimum three years of work experience in Administration and; Ideally, three years of experience with a USAID-funded organization; Proven knowledge of the ideal USAID rules and regulations; Proficient in the Microsoft office and ideally, Competence in administrative control and reporting at all levels Abilities: Mastering the English language is very advantageous; A strong sense of ethics and honesty with attention to detail is required; Good organizational skills and the ability to maintain absolute confidentiality are required. Ability to work as a team to achieve organizational and program objectives, Ability to work under pressure with minimal supervision. Confident and persuasive with the ability to communicate with colleagues and external associates at all levels.
All application letters with complete CVs and at least three (3) traceable references should be emailed to: firstname.lastname@example.org
For more information, call: 015 963 5076